June 18, 2024

7 Steps to Crafting the Perfect Roof Repair Quote 

Two roofers examine a damaged roof.

Crafting a roofing quote is a crucial step in the roofing process, as it lays the foundation for the entire project and sets expectations for both the contractor and the client. A well-written roofing quote not only outlines the scope of work but also instills confidence in the client and demonstrates professionalism and expertise. Let’s explore the essential elements of a roofing quote and provide tips for creating accurate, detailed, and persuasive quotes that win clients and projects. 

Contact Information 

Start your roof repair quote by including your company’s contact information, including name, address, phone number, and email. Ensure that clients have multiple ways to reach you for questions or concerns. 

Proof of Licenses, Permits, and Insurance 

Establish trust and credibility by including proof of your licenses, permits, and insurance in the quote. Highlight any relevant certifications or accreditations that demonstrate your qualifications and compliance with industry standards. 

Summary of the Roof Repair Project 

Provide a concise summary of the roof repair project, including the nature of the repairs, the extent of the damage, and any specific client requests or concerns. Summarize the scope of work in clear and understandable language. To get roof data without a site visit, you can use tools like our Bid PerfectTM reports, which provide easy access to roof imagery and measurements. 

Itemized List of Costs & Components Used 

Break down the costs of the roof repair project into an itemized list to provide transparency and clarity to the client. Include labor costs, material costs, permits, taxes, and any additional fees or expenses. Detail the components and roof parts that will be used in the repair, including the type and quality of materials. Specify whether any upgrades or premium materials are included and highlight their benefits to the client. 

EagleView’s Bid PerfectTM reports include a suggested waste factor to make sure you’re not spending money on materials you won’t use, helping you stay profitable. 

Payment Schedule 

Outline the payment schedule for the roof repair project, including any deposit required and the schedule for progress payments. Specify the terms of payment, such as the method of payment accepted and the due dates for each installment. 

Work Guarantee and Issue Fixing Policy 

Assure your clients of the quality and reliability of your work by including a work guarantee and policy on fixing issues in your quote. Specify the duration and coverage of the warranty for both labor and materials, and outline the process for addressing any issues or concerns that may arise during or after the project. 

Estimate Validity 

Specify the duration for which the estimate is valid to manage expectations and avoid misunderstandings. Clearly state the expiration date of the estimate and any conditions that may affect its validity, such as changes in material prices or scope of work. Encourage clients to act promptly to secure the quoted price and schedule the project accordingly. 


By including these seven essential elements in your roof repair quote, you can provide clients with the information and confidence they need to move forward with the project. Transparent pricing, detailed project descriptions, and clear terms and conditions demonstrate professionalism and expertise, setting the stage for successful and mutually beneficial client-contractor relationships. With careful attention to detail and effective communication, you can create quotes that win clients and projects while protecting your interests and ensuring the satisfaction of your clients. 

To learn more about how EagleView can help you create winning roof estimates and scale your business, contact us